Service Hours

NoVa Synchro is a parent run club and volunteers are a crucial resource for the successful operation of our club. Beginning in the fall of 2019, families will be required to volunteer a certain amount of hours to help with club operations; meets, ongoing operational activities, uniforms, social activities etc.

Volunteer Service Hours Policy:

  • Novices and Intermediate parents are required to earn 15 service hours per season, and all other athletes are required to earn 60 service hours per season. In the case of two or more novices or intermediates, the family maximum is decreased to 20 and 100 for novices and age group families respectively.

Each position and service hours available for credit for each event can be found in the service hour table.

  • Service hours for the season are measured from August to July. All service hours earned after the deadline by athletes or families will be applied to the following season.
  • It is the responsibility of the event coordinator to notify the responsible Vice President in writing (using a spreadsheet) within two weeks of the event identifying the workers, service hours earned and athlete receiving the service hours. Event Coordinators are required to send their event service hour spreadsheets to the responsible vice president no later than the third week of each month, unless the two-week window prevents this. The Vice President is required to send the approved spreadsheet to the Service Hour Coordinator by the end of the month. The Service Hour Coordinator is required to publish the service hours the second week of the month.
  • Service hours will be awarded based on the athlete and family’s participation in club-approved activities. Hours may not be given away to other athletes after the event has passed and there is a maximum of 10 total hours, per service hour year, that may be given away by a family to a single athlete.
  • Each athlete and family must participate in the necessary activities to accumulate the required service hours in the specified period. In the event an athlete does not earn sufficient service hours by the deadline (June 30), the additional service hours must be purchased for $20 per service hour. The athlete will be ineligible to participate in any team activities including practice after the deadline until the service hour deficiency is funded.
  • Awarded service hours cannot be transferred except between siblings, however, an athlete or volunteer may earn service hours for another athlete. Service hours earned for another athlete must be notated upon signing in for an event.
  • It is the responsibility of the athlete and their family to keep track of their service hours and bring any discrepancies to the attention of the Event Coordinator immediately upon discovery.
  • You have 60 days from the date of the event to bring any discrepancies to the attention of the Event Coordinator.
  • Service hours will only be credited after they are earned. Service hours will be awarded to coordinators and participants per the published schedule

How to Earn Service Hours:

Download the Hours for Nova Synchro Club Volunteer Positions for a complete listing of ways to earn service hours through volunteering. (It lists all of the volunteer positions in the organization, the service hours awarded for holding those positions, and the amount of service hours awarded for volunteering and/or participating at many of the events held throughout the year)

Additionally, Download the Service Hours Cheat Sheet to help you better understand the service hours system. (It lists the ins and outs of the service hour earning system and is a great resource for new families!)

How to Reach the Goal:

In order to reach the required service hours for the year, the following guidelines are suggested for athletes and their families:

  • Pace yourself – Do not leave your service hours requirement until the last minute. It can be much easier if you work at it gradually. Take advantage of service hour opportunities as they arise.
  • Sign in – Every time you work for service hours, sign in with your athlete’s name. The event coordinator and service hour coordinator can report service hours properly only if athlete information is provided.
  • Keep a log – Keep a detailed log of your service hours as you accumulate them. This is the athlete and family’s responsibility. If an error occurs in reporting service hours, you can use your log to help get the error corrected. Here is a handy Personal Service Hour Tracking Sheet, for your convenience.
  • Act quickly – Respond to service hour opportunity notifications quickly before they are taken.
  • Volunteer – If you have an area of expertise or interest, volunteer to serve as an event participant, event coordinator, board member, or other volunteer. Contact a Nova Synchro Board Member or volunteer to learn more about how to contribute.

If You Have Any questions About Service Hours:

If the service hours shown do not match your records, please contact the person responsible for the event, do not contact the service hour coordinator. Requests for service hour corrections must be initiated by the event coordinator and must be approved by the governing vice president, who will notify the service hour coordinator.